SCENARIO PLANNING PENINGKATAN KINERJA LEMBAGA KEARSPAN DALAM PENGOLAHAN
ARSIP STATIS GUNA MENINGKATKAN
AKSES DAN PELAYANAN PUBLIK
Drs. Azmi, MSi
ABSTRACT
Archives, regardless
their forms and media are a source of information and a collective memory that
raise the national consciousness and assert the national character and identity
of Indonesia. Through archives, people could study the failure and achievement
experienced by the nation. Therefore, archives could become a significant
reference for the nation development in the future.
Within its
jurisdiction, archival organization is obligated to conduct archives
arrangement and description in order to provide access and public service.
However, there is no archival description standard on the implementation of
archives arrangement and description to enhance the quality of finding aids
resulted. Thus, the short supply of archives arrangement and description
process and productivity occurs. The emerging consequence is a low level of
archives accessibility, bad quality of archival service, little well integrated
information within archives, and obstructive development of science.
The entitled study, “Scenario
Planning for the Improvement of Archival Organization Performance in Archives
Arrangement and Description in order to increase the Archives Accessibility and
Public Service”, is intended to understand the affected driving forces of the
archives arrangement and description in archival organization. This study
employs a qualitative approach using literature review and problem solving
analysis through scenario planning tool through linier and non-linier thinking
system.
The primary problems analysis
in archives arrangement and description discovers eight driving forces that could
not work optimally in assembling the archives arrangement and description
process in archival organization. These driving forces
are archival description standard, infrastructure, and budget, competency of
archivist, technology, archives condition, coordination, and top management
commitment. The study analysis discovers that archival description standard and
competency of archivist are the ground problems of the non-optimal arrangement
and description process in archival organization.
In
the midst of the scenario planning tool, this study formulizes scenario for
each quadrant by using a metaphoric terms of flower being relevant with the
condition on each quadrant. These terms are “Jasmine” for the 1st quadrant,
“Cananga” for the 2nd quadrant, “Rose” for the 3rd
quadrant, and “Corpse Flower” for the 4th quadrant.
The two main driving
forces analysis results conclusion and recommendations. The conclusion is that
the archival organization performance in archives arrangement and description
are very much influenced by archival description standard and archivist
competency. The first recommendation is that the archival description standard
must be created and implemented in the frame of policy of archival organization
authority. Second, the archival organization must give an opportunity for
archival human resources working on archive arrangement and description unit to
do trainings, internships, and technical courses in Indonesia or overseas. These
are very important in order to improve the performance of archival
organization, especially on archives arrangement and description process.
Keywords: Scenario Planning, Driving Forces, Archival Organization, Archives
Arrangement and Description, Archival Description Standard, Competency of
Archivist.
Detail artikel can be seen on "Jurnal Kearsipan" published by National Archives of the Republic of Indonesia
